A Macau company needs a local seat and, realistically, someone who actually receives the post and tracks the deadlines. When shareholders and management are based elsewhere, it is easy to miss official notices, requests for further documents and annual filings. We act as your company secretary and local contact — receiving correspondence, preparing resolutions, maintaining records and watching every date.
The comparison below shows the real gap between having a local secretary and doing it yourself — most obvious for companies whose shareholders are rarely in Macau.
| Situation | Without a local representative | With us as your representative |
|---|---|---|
| Official mail | May sit uncollected for a long time, missing deadlines | Same-day notice, scanned or forwarded as instructed |
| Requests for documents | Discovered after expiry, requiring a fresh application | Notified on receipt and assisted with the response |
| Annual filings | Remembered by chance, easy to miss | Compliance calendar reminds you proactively and we file |
| Resolutions | Drafted on the spot, prone to format errors | Drafted to standard form and archived |
| Bank reviews | Scrambling for documents at the last minute | Records complete and available on request |
| Change filings | Often left until a problem appears | Handled as they occur |
We act as your secretary and local point of contact with government departments, banks and professional advisers.
We receive government, court, bank and commercial correspondence, notify you the same day by WhatsApp or phone, and scan or forward as instructed.
We build an annual calendar — registration upkeep, Complementary Tax, Professional Tax lists, licence renewals — and remind you ahead of each deadline.
We convert your commercial decisions into properly formed resolutions and minutes that hold up on registration and under bank review.
We keep the register of shareholders, management body members, capital history and versions of the articles, so a complete history is always available.
When shareholders, directors, the seat or signature rules change, we draft the documents and complete the filings and registration.
When a bank review, counterparty diligence exercise or tender calls for company documents, we assemble and obtain them so nothing is done in a panic.
We dovetail with your bookkeeping and tax arrangements so nothing falls into the gap between the accountant and the secretary.
We look at the registration status, articles, management structure and existing arrangements and identify the risks.
About 1 working dayContact and mail handling only, or the full package including resolutions, records and compliance tracking — your choice.
1 – 2 working daysWhere we need to be recorded as contact or company details updated, we file accordingly.
Depends on the filingWe map every annual obligation and due date and set up the reminder mechanism.
About 2 – 3 working daysSame-day notice of mail, resolutions drafted as needed, periodic reporting. You only respond when a decision is required.
ContinuousOnce a year we review the records and compliance position and raise anything needing attention.
AnnuallyIncomplete records are not a problem. We start by reconstructing and tidying what exists, fill the gaps, and then begin routine service.
Any local representative or secretarial arrangement should rest on a written appointment with a clear scope. We act only on your written instructions and never take decisions beyond that authority.
If the registered seat and the actual mail arrangement sit with different parties, post still goes missing. Keeping address and secretarial services together avoids that.
Resolutions missing statutory elements, or signed contrary to the articles, are commonly refused on filing — pure wasted time. Having them drafted by someone who knows the form is far safer.
Share transfers and resolutions may be examined years later by a bank, a buyer or a regulator. Systematic filing today saves considerable work later.
A secretary is not a name on a form. They are the constant bridge between the company and government departments:
Receive and follow up on government letters and deadlines so nothing important is missed.
Keep shareholder, director and address changes updated and on file.
Remind and handle annual renewal and change registrations to keep the company valid.
Help prepare shareholder / director meeting minutes and resolutions for the record.
In the Macau company structure the secretary is an optional office rather than a universal requirement. In practice, however, where shareholders and management are outside Macau, having a local representative to handle documents and deadlines is a very real need.
No. Our role is administrative, documentary and compliance support. All commercial decisions are yours; we execute and record them on your written instructions.
Normally the same day by WhatsApp or phone, with a scanned copy. Where a notice carries a deadline we flag the date and suggest how to respond.
Yes. You can use the registered address and mail receipt without the full secretarial package and upgrade later. We do not bundle services you have not asked for.
Yes. The records and documents are yours; if you end the engagement we hand everything over in full. We do not hold documents back.
They can be used separately, but using them together is better. With one party handling both the address and the secretarial work, mail is noticed immediately and any deadline followed up at once — no disconnect where the address side receives a letter the secretary side never hears about.
Tel/WhatsApp:+853 66171832
WeChat:00853 66171832
Initial consultation and quote are free.
Tel:+853 66171832
WhatsApp:+853 66171832
WeChat: 00853 66171832
Free initial consultation
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